The first step is to make sure that the current version of Sage Fixed Assets installed is version 2013.1. If the version currently installed is 2013.1. Although there is no database conversion during the upgrade, the install of 2014.1 will not proceed if there is a version prior to 2013.1 installed. The 2013.1 version of Sage Fixed Assets and instructions for upgrading can be downloaded by logging on to the customer portal athttp://customers.sagenorthamerica.com.
Once the current running version of Sage Fixed Assets has been verified, the next step is to make sure that depreciation has been properly run and that there is a Depreciation Expense report that ties properly with the general ledger. The report should either be printed out or exported to a file. This allows a comparison between the two versions after the upgrade incase there are some perceived discrepancies. An optional step is to do a Period Close which is a feature in Sage Fixed Assets that allows the freezing of the Current Year to Date and Current Accumulated Depreciation for a specified period.
Prior to upgrading to any version of Sage Fixed Assets, it is always a good idea to backup any fixed assets related data. Sage Fixed Assets has an inbuilt backup feature that will create a file that contains all the company data. If necessary, the backup files can then be used to create an exact duplicate of the companies in a new database. This insures the data is completely protected during the upgrade to 2014.1.
One of the differences between the 2014.1 upgrade and past updates of Sage Fixed Assets is that the Report Writer has also been upgraded to a newer version. If the Report Writer is being utilized in the current install, the new version of Report Writer must be downloaded and installed.
Once the steps above are completed then upgrading to 2014.1 should be a smooth one. For additional information or questions that may arise, Sage Fixed Assets technical support can be contacted by calling 800-331-8514 or can via email at firstname.lastname@example.org.